How to manage your Senders in Organizer

November 24 2010, 4:10pm

Every day Organizer manages emails from thousands and thousands of email “senders”. With Organizer you’re empowered to better manage these email senders in many ways. How? Let’s say you want to add a new sender that Organizer is not sorting, like your local PTA newsletter or you want to stop organizing emails from a sender because you’d rather those emails go straight to your inbox or, even rename a sender to include extra info or another name altogether so you can better keep track of why that particular sender emails you. Sounds like a dream right? In this post we’ll explain step by step the best ways to manage your email senders in Organizer. How do I start organizing messages from a new sender? When you a message with an OIB label or place it in an OIB folder, you are telling OIB to start organizing messages from that same sender going forward! It really is that simple… Organizer for Yahoo! Mail If you use Organizer for Yahoo! Mail, find an email from the sender you want to organize, click on “Move” and then choose an OIB folder. The next time Automatic Organizer scans your account, you will receive an email confirming that messages from that sender will be filed the same way. Need to create a new folder? See here!

Organizer for Gmail In Gmail for example, if you label a message sent from “WSJ.com Editors” with “OIB/News”, going forward, all messages from “WSJ.com Editors” will be labeled the same way and archived in Gmail.

How do I stop organizing messages from a sender? Let’s say you no longer want Organizer to sort certain senders so that those messages go to your inbox. It’s easy to adjust, but it works differently in Gmail and Yahoo! Mail. Also, removing a label or moving a message back to the inbox will not change the settings automatically, follow the steps below. Yahoo! Mail first. Organizer for Yahoo! Mail Yahoo! Mail users can easily change settings from within their Yahoo! Mail client! Open Automatic Organizer (bottom left) and locate the sender in your sender list. Uncheck the box next to its name and look for the confirmation message to confirm your change. From now on, messages from that sender will be ignored by Automatic Organizer and stay in your Inbox.

Organizer for Gmail To turn off the organizing of messages from a particular sender: – Log in to OtherInbox: https://my.otherinbox.com/ - On the Senders list, find the sender you want to stop organizing - Uncheck the box next to the sender’s name. Done. -Don’t forget to pat yourself on the back for taking control of your inbox!

How to change the name of a sender ? Let’s say you want to add a qualifier to a sender. In the example below, the qualifier “checking account” is added to the sender “Bank of America” to note what account that is. From then on, your renamed sender will show in the list and in your Daily Digests. It can really help when you have senders that are similarly named! Renaming a sender is easy. Again, let’s look at Yahoo! Mail first! Organizer for Yahoo! Mail Open the Automatic Organizer application (bottom left) and locate the sender that you want to change. Click the sender name and it will become an editable field. Type in the new name, then click OK to save. Done!

Organizer for Gmail First, log in to OtherInbox and view the Senders page. Click on the name of a sender to edit the name. Be sure to click Save.

Would you also like to create an OIB Customized folder in your email account? It’s all right here! What do you think? What are you doing with the customizing power Organizer offers? How about the time you are saving? Any interesting hobbies picked up? Let us know in the comments below, email us at help@otherinbox.com, tweet us @otherinbox, or join us on Facebook and give us suggestions for a tip of the week. Your idea may make the blog soon!